Privacy Policy
Effective Date: July 10, 2026
Keen Search & Staffing, LLC, operating through Keen Search & Interim and Keen Industrial Staffing, respects the privacy of candidates, employees, clients, prospective clients, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and retain personal information when you visit keenstaffing.com, apply for a position, submit a résumé, communicate with us, or use our staffing and recruiting services.
In this Privacy Policy, “Keen,” “we,” “us,” and “our” refer to Keen Search & Staffing, LLC.
1. Information We Collect
The information we collect depends on how you interact with us.
Information You Provide
We may collect information that you voluntarily provide, including:
- Name
- Email address
- Telephone number
- Mailing address
- Résumé or curriculum vitae
- Employment history
- Education, qualifications, skills, and certifications
- Professional biography
- Job preferences, availability, and preferred work location
- References
- Information submitted through contact or application forms
- Communications sent by email, telephone, text message, or other channels
- Company name, job title, and business contact information
- Communication preferences and consent records
Please do not submit Social Security numbers, financial account information, identification documents, or other highly sensitive information through a public website form unless Keen specifically requests it through an appropriate process.
Job Applications and Recruiting Information
Our website uses job-listing and application-management tools, including HireZoot, to support job postings and online applications.
When you apply for a position, we may collect the information entered into the application form, information contained in your résumé, and any additional materials you choose to provide.
We may use this information to:
- Review your application
- Evaluate your qualifications
- Communicate with you about opportunities
- Match you with current or future positions
- Coordinate interviews and recruiting activities
- Present relevant professional information to prospective client employers
- Maintain candidate and recruiting records
If you proceed to onboarding, employment, contract placement, payroll, or benefits administration, additional forms, notices, or policies may apply.
Information Collected Automatically
When you visit our website, our website systems and service providers may receive limited technical information, such as:
- Internet Protocol address
- Browser and device type
- Operating system
- Referring website
- Pages viewed
- Date and time of access
- Website security, performance, and diagnostic information
We may use this information to operate, maintain, secure, and troubleshoot the website.
Information From Other Sources
We may receive professional or business information from sources such as:
- Job boards
- Professional networking platforms
- Referrals
- References
- Current or prospective clients
- Publicly available professional sources
- Recruiting and staffing partners
- Service providers supporting our operations
We may use information obtained from these sources for staffing, recruiting, client-service, and business purposes.
2. How We Use Personal Information
We may use personal information to:
- Provide staffing, recruiting, direct-hire, interim, contract, industrial, and workforce services
- Review and process applications
- Match candidates with current or future opportunities
- Communicate about applications, interviews, assignments, placements, and job opportunities
- Respond to candidate, client, and website inquiries
- Manage relationships with candidates, employees, contractors, clients, and prospective clients
- Operate and maintain our website, forms, and job board
- Maintain business and recruiting records
- Protect our systems, users, and business operations
- Detect or prevent fraud, misuse, or unlawful activity
- Comply with legal, regulatory, contractual, and recordkeeping obligations
- Establish, exercise, or defend legal claims
- Carry out another purpose disclosed when the information is collected
3. How We Disclose Personal Information
Client Companies
As part of our staffing and recruiting services, we may provide relevant candidate information to current or prospective client employers for the purpose of evaluating a candidate for a position, assignment, or placement.
The information shared may include a résumé, qualifications, employment history, contact information, and other professional details relevant to the opportunity.
Service Providers
We may provide information to service providers that support our operations, including providers of:
- Website hosting and maintenance
- Job-board and applicant-management technology
- Email, telephone, and text-message services
- Information technology and cybersecurity
- Data storage and backup
- Business, legal, and compliance services
These providers may process information as necessary to provide services to Keen or as otherwise permitted or required by law.
Legal and Safety Purposes
We may disclose personal information when reasonably necessary to:
- Comply with applicable law or legal process
- Respond to a lawful government or regulatory request
- Protect the rights, safety, property, or security of Keen or others
- Investigate suspected fraud, security incidents, or unlawful activity
- Enforce our agreements, policies, or legal rights
Business Transactions
Information may be disclosed or transferred in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction.
At Your Direction
We may disclose information when you request, direct, or consent to the disclosure.
4. Mobile Information and Text Messaging
When you provide a mobile telephone number and consent to receive text messages, Keen may send messages relating to:
- Job opportunities
- Application updates
- Interview scheduling
- Recruiting communications
- Placement or assignment information
- Staffing services
- Responses to your inquiries
Message frequency may vary. Message and data rates may apply.
You may opt out of text messages at any time by replying STOP. For assistance, reply HELP or contact info@keenstaffing.com.
Consent to receive text messages is not a condition of applying for employment, being considered for a placement, receiving staffing services, or purchasing services.
Keen does not sell, rent, or share mobile telephone numbers, text-message opt-in information, or messaging consent with third parties or affiliates for marketing or promotional purposes.
Mobile information may be provided to service providers that assist us in delivering and managing text messages, but only for that operational purpose.
Opting out of text messages does not prevent Keen from communicating with you through email, telephone calls, or other appropriate channels.
5. Cookies and Similar Technologies
Our website may use cookies or similar technologies where necessary to operate, secure, maintain, or improve the website.
These technologies may be used by Keen or by service providers supporting website functionality, hosting, security, forms, or recruiting services.
You can control or delete cookies through your browser settings. Disabling certain technologies may affect how some website features operate.
We may update this Privacy Policy if our use of cookies or similar technologies materially changes.
6. Data Retention
We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including:
- Providing staffing and recruiting services
- Processing applications
- Considering candidates for current or future opportunities
- Managing candidate and client relationships
- Maintaining appropriate business records
- Complying with legal, contractual, accounting, and regulatory obligations
- Resolving disputes
- Protecting and enforcing legal rights
Retention periods may vary depending on the type of information, the nature of our relationship with you, and applicable requirements.
When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it.
7. Data Security
Keen uses reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, electronic transmission, communication method, or storage system can be guaranteed to be completely secure.
8. Your Privacy Choices
Depending on where you live and the laws that apply, you may be able to request that Keen:
- Provide access to certain personal information
- Correct inaccurate or incomplete information
- Delete certain personal information
- Restrict or object to certain uses of your information
- Provide a copy of certain information
- Withdraw consent where processing is based on consent
These requests may be subject to legal exceptions, retention obligations, and identity-verification requirements.
To submit a privacy request, email info@keenstaffing.com.
You may also:
- Opt out of text messages by replying STOP
- Unsubscribe from promotional emails using the instructions included in the email
- Contact us to update your communication preferences
9. Third-Party Websites
Our website may contain links to websites, job platforms, social-media pages, or services operated by other organizations.
Keen does not control the privacy, security, or content practices of third-party services. We encourage you to review their privacy policies before providing personal information.
10. Children’s Privacy
Our website and staffing services are not directed to children under the age of 13.
We do not knowingly collect personal information from children under 13. If we become aware that such information has been collected, we will take reasonable steps to delete it.
11. Visitors From Outside the United States
Keen is based in the United States.
If you access our website or provide information from another country, your information may be transferred to, stored in, and processed in the United States, where privacy laws may differ from those in your country.
12. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes to our services, technology, business practices, or legal obligations.
When changes are made, we will update the effective date displayed at the top of this page.
13. Contact Us
Questions, concerns, and privacy requests may be directed to:
Keen Search & Staffing, LLC
14150 Huffmeister Rd.
Suite 200-105
Houston, TX 77429
United States
Email:
info@keenstaffing.com
Website:
keenstaffing.com